Jobs in USA - Administrative Assistant

Founded in 1986, Synagro Technologies, Inc. provides environmentally sustainable solutions for commercial and municipal organizations that generate organic by-products.

Synagro consistently transforms industrial and municipal waste into environmentally friendly resources that benefit our communities.

As the largest recycler of organic by-products in North America, Synagro uses best-in-class processes, from beneficial reuse to renewable energy, that adhere to the strictest of environmental regulations to provide compelling solutions for communities across the continent.

Serving more than 600 municipal and industrial water and wastewater facilities in the United States and Canada, Synagro’s leading systems of organic by-product management services support municipalities of all sizes in saving money and meeting environmental regulations.

Here are some highlights on this position:

• The work environment is fast-paced and challenging.
• New employees receive 15 days paid time off to start.
• New employees receive eight paid holidays and two floating holidays.
• Dental, medical and supplemental insurance plans are available.
• Employer-matched 401(k) plan is available.

JOB SUMMARY
Responsible for providing professional administrative support for the White Marsh office in a variety of functional areas including Facility and Vendor Management, Supply Inventory, Equipment Maintenance, Administrative Invoices, Meeting Coordination, Human Resources and Talent Acquisition Support.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Provides general administrative services to the White Marsh office with an emphasis on Facility Management, Human Resources and Talent Acquisition support.
• Orders and restocks office supplies including kitchen, cleaning and maintenance supplies.
• Maintains contract with office cleaning company and coordinates special services in accordance with the contract.
• Monitors shipping supplies (UPS, USPS, FedEx, etc) and provides administrative support with regard to shipping and receiving.
• Greets visitors and customers in the White Marsh location.
• Receives and places service calls for building maintenance and upkeep.
• Orders supplies and places service calls for on-site printers
• Distributes mail and packages for the White Marsh office team.
• Codes and submits routine billing and invoices for Human Resources, Employee Health and Safety, White Marsh office including research and review as needed.
• Codes and submits legal bills and maintains vendor spreadsheet at the direction of Senior Counsel.
• Provides administrative support for other administrative professionals in office (e.g. vacation coverage, special projects.)
• Coordinates on and offsite meetings/functions including menu, audio/visual, room capacity, hotel and travel accommodation as needed.
• Fields general White Marsh office and Human Resources calls.
• Assists with ordering supplies and preparing offices for new employees.
• Manages the monthly Employees Service awards program including verifying report data and sending to Synagro employees.
• Provides assistance on special projects as needed

KNOWLEDGE/SKILLS/ABILITIES

Ability to establish and maintain effective working relationships with employees and the public.

Ability to handle sensitive and confidential information and situations, and know how to appropriately use discretion.

Ability to work with limited direction.

Highly organized and able to create administrative processes to deliver consistent results

Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision.

Ability to work within a team

EDUCATION/EXPERIENCES

Minimum High School Diploma or equivalent (GED) required.

Two or more years working in an administrative atmosphere.

Expert knowledge and working experience using Microsoft Office Suite with an emphasis on Word, Excel and PowerPoint required.

Thorough knowledge of business English, spelling, and math.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Talking, Hearing, Seeing, Standing, Sitting, Walking.

The majority of the time, the worker is subject to inside environmental conditions.

AA/EOE/M/F/D/V
We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

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